Policy on Sexual Harassment

0.4 RESDRESSAL PROCESS .

4.01: Any aggrieved woman may make, in writing, a complaint of sexual harassment at work place to the Internal Committee within a period of three months from the date of incident in case of a series of incidents, within a period of three months from the date of last incident:

4.02: The Committee will maintain a register to endorse the complaint received by it and keep the contents confidential, if it is so desired, except to use the same for discreet investigation.

4.03: Where such complaint cannot be made in writing, the Presiding Officer or any Member of the Internal Committee shall render all reasonable assistance to the woman for making complaint in writing.

4.04: Where the aggrieved woman is unable to make a complaint on account of her physical or mental incapacity or death or otherwise, her legal heir or such other person as may make a complaint under this policy.

4.05: At the first meeting, the Committee members shall hear the Complainant and record her/his allegations. The Complainant can also submit any corroborative material with a documentary proof, oral or written material, etc., to substantiate his / her complaint. If the Complainant does not wish to depose personally due to embarrassment of narration of event, a lady officer for lady employees involved and a male officer for male employees involved shall meet and record the statement.

4.06: The Committee will hold a meeting with the Complainant within seven days of the receipt of the complaint.

0.5: Enquiry .

5.01: The Internal Committee may before initiating an inquiry and at the request of the aggrieved woman take steps to settle the matter between her and the respondent through conciliation.

5.02: Where the settlement has been arrived at, the Internal Committee shall record the settlement and forward to employer.

5.03 Provided further that where the parties are employees, the parties shall, during the course of inquiry, be given opportunity of being heard and a copy of the findings shall be made available to both the parties enabling them to make representation against the findings before the committee.

5.04: For the purpose of making an inquiry under sub-sec. (1) the Internal Committee shall have the same powers as are vested in a civil court under the Code of Civil Procedure, 1908 when trying a suit in respect of the following matters, namely:-

(a) summoning and enforcing the attendance of any person and examining him on oath;

(b) requiring the discovery and production of documents; and

(c) any other matter which may be prescribed.

5.06: The inquiry shall be completed within a period of ninety days from the date of receipt of the complaint.

5.07: During the pendency of an inquiry, on a written request made by the aggrieved woman, the Internal Committee may recommend to the employer to-

(a) transfer the aggrieved woman or the respondent to any other workplace; or

(b) grant leave to the aggrieved woman up to a period of three months; or

(c) grant such other relief to the aggrieved woman as may be prescribed

5.08: The leave granted to the aggrieved woman under this section shall be in addition to the leave she would be otherwise entitled.

5.09: On the recommendation of the Internal Committee the employer shall implement the recommendations and send the report of such implementation to the Internal Committee.

5.10: On the completion of an inquiry the Internal Committee shall provide a report of its findings to the employer within a period of ten days from the date of completion of the inquiry and such report be made available to the concerned parties.

5.11: The Committee shall complete the “Enquiry” within reasonable period but not beyond three months and communicate its findings and its recommendations for action to the Managing Director. The report of the committee shall be treated as an enquiry report on the basis of which an earring employee can be awarded appropriate punishment under the service rules applicable to respondant.

5.12: Where the Internal Committee arrives at the conclusion that the allegation against the respondent has not been proved, it shall recommend to the employer and that no action is required to be taken in the matter.

5.13: Where the Internal Committee arrives at the conclusion that the allegation against the respondent has been proved, it shall recommend to the employer.

(i) To take action for sexual harassment as misconduct in accordance with the provisions of the service rules applicable to the respondent.

(ii) To deduct, notwithstanding anything of the service rules applicable to the respondent, from the salary or wages of the respondent such sum as it may consider appropriate to be paid to the aggrieved woman.

5.14: For the purpose of determining the sums to be paid to the aggrieved woman the Internal Committee shall have regard to:

(a) the mental trauma, pain, suffering and emotional distress caused to the aggrieved woman;

(b) the loss in the career opportunity due to the incident of sexual harassment;

(c) medical expenses incurred by the victim for physical or psychiatric treatment;

(d) The income and financial status of the respondent;

(e) Feasibility of such payment in lump sum or in instalments.

5. 15: Where the Internal Committee arrives at a conclusion that the allegation against the respondent is malicious or the aggrieved woman making complaint has made the complaint knowing it to be false it may recommend to the employer to take appropriate disciplinary action and may lead to termination of service.

5.16: The employer shall act upon the recommendation within sixty days of its receipt by him. The Managing Director will direct appropriate action in accordance with the recommendation proposed by the Committee.

6: OTHER PPRVISIONS .

6.01 If internal committee arrives at a conclusion that the allegations against the

respondant is malicious or the aggrived woman/ complainant has made the

complaint knowing it to be false or has produced any forged or misleading

documents, it may recommend to the employer to atake action in accordance with

provisions under service rules applicable to complainant

6.02 If internal committee arrives at a conclusion that during the enquiry any witness has

given false evidence or produced any forged or misleading documents, it may

recommend to the employer to atake action in accordance with provisions under

service rules applicable to cthe concerned

6.03 The contents of the complaint made in the application, the identity and addresses of the aggrieved woman, respondent and witnesses, any information relating to conciliation and inquiry proceedings, recommendations of the Internal Committee and the action taken by the employer shall not be published, communicated or made known to the public, press and media in any manner.

6.04 The Internal Committee shall in each calendar year prepare, as may be prescribed

under law, an annual report and submit the same to the employer.

6.05 In case the Committee find the degree of offence coverable under the Indian Penal Code, then this fact shall be mentioned in its report and appropriate action shall be initiated by the Management, for making a Police Complaint.

7: GENERAL TERMS & CONDITIONS .

7.01: In case of interpretation of any provisions under the policy, the provisions under relevant law, rules or amendments as the case may be, shall prevail.

7.02 The rules contained herein can be changed at anytime, by the management in accordance with the law.

7.03 All other provisions of the Sexual Harrassment of Women at Workplace (Prevention, Provibition and Redressal) Act 2013 and Rules shall apply